Chiseldon Sports & Social Club Privacy Notice
Important Notification – CSSC Privacy Notice
The following Privacy Information is being provided to you as outlined the the General Data Protection Regulation. It is intended to inform you of how the Personal Information will be used, by whom and for what purposes. If you are unclear on any aspect of this form, or want any further information, please contact the CSSC Committee secretary@chiseldonclub.org
Who is the data controller?
The Club (CSSC) are the Data Controllers of the Personal Data contained on the membership application form and contact details for CSSC are as follows: Chiseldon Sports and Social Club Ltd, 6 Draycott Road, Chiseldon, Swindon, SN4 0LS.
Email: dataprotection@chiseldonclub.org
What is the purpose of processing my Personal Data?
The purpose for processing your Personal Data is that it is necessary for the performance of a contract in order to register and maintain your membership with CSSC and to keep you informed of events and meetings (AGM/EGMs etc). You will have the option to unsubscribe from second purpose after which you will only be informed of important club information e.g. AGM/EGM dates etc. For the safety of our members and the protection of the club and its property, we use CCTV in and around the club building. We will only hold your information in this way for as long as is necessary.
Will anyone else receive a copy of my Personal Data?
You Personal Data can be accessed by certain members of the Club Committee for administrative purposes. This will be done in accordance with our data protection policy only.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of CSSC, our members/customer, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
In the event of an injury or insurance claim, details of your claim which will include you Personal Data may be passed to our insurer. Photograph or video image may be taken whilst attending or participating in activities connected with CSSC and used by CSSC for items like, match reports, event reports or on CSSC website and/or social media channels.
Where is your Personal Data stored?
Members data will be stored electronically on the CSSC Database and on suitable backup media securely stored on CSSC premises at 6 Draycott Road, Chiseldon, Swindon, SN4 0LS.
Guest data will be stored in the Guest signing in book.
How long will your Personal Data be stored for?
Members Personal Dats will be held for the duration of your Membership and it will be deleted by CSSC in the event that you resign your Membership, membership renewal lapses by a period of 12 months or you are expelled.
Guest data will be stored within the Guest signing in book for a period no greater than 12 months.
However, we may retain your Personal Data after your Membership ceases if we decide that it is strictly necessary to do so in the circumstances in accordance with our data retention policy.
How can I obtain a copy of the Personal Data held by the Club?
You have the right to request a copy of all your Personal Data and can do so by contacting us. This information will be provided to you within one month.
What are my privacy rights relating to my Personal Data?
You have the right to have your Personal Data updated, rectified, or deleted in certain circumstances. You have the right to object to your Personal Data being processed and to withdraw your consent to processing – You can do so by contacting us, in writing to the CSSC Committee (email dataprotection@chiseldonclub.org)
Withdrawing your consent will however result in CSSC being unable to continue the performance of a contract and therefore membership will be withdrawn with immediate effect.
CSSC Website Privacy Policy
Who we are
Chiseldon Sports and Social Club Limited, 6 Draycott Road, Chiseldon, Swindon, SN4 0LS
Our website address is: https://chiseldonclub.org.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
What rights you have over your data
If you have have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.